Integrated System of Maintaining Library Records †MyAssignmenthelp.co

Question: Discuss about the Integrated System of Maintaining Library Records. Answer: Introduction In today's world many academic libraries are shifting from the old integrated library systems to the next generation ILS systems. There are many libraries in the world who are achieving huge success by using the new system. ILS is enterprise software that derives a lot from the business operations of the library. In the case study the researcher has tried to find out the problems that exist with the implementation of the assistants and the ways by which it can be customized. The researcher has been appointed as an experienced business analyst and he has been asked to change the total INS module accordingly. Literature Review Most of the libraries in modern days have been moving away from the traditional system of maintaining the records to a new and integrated system of maintaining library records. The system is named as the Integrated Library System (Yeh and Walter 2016). The migration to the ILS system includes a number of other factors like, system selection, implementation project structure, projectmanagement and tracking, hardware, relations with vendor, conversion of information, training the staffs with the new methods, system administration, local programming, staff client production, software changes, postscripts and many more as such. As mentioned earlier the traditional software system to maintain the library system is a time consuming process. This is the main reason behind the implementation of the new ILS system. The new generation ILS system improves both the front end and the back end user interface of the library software. The researcher in this following report has mentioned the problem s and the specifications related to the implementation of the ILS software by customizing it according to the needs of the library and make it more user friendly in nature (Fu 2014). Advantages of ILS system in Library Some of the advantages of the ILS system oflibrary management are; There are no licensing fees for the open source software These softwares have no such maintenance cost on logical extension ILS systems has a very low acquisition cost and also lower cost of implementation and support cost The ILS systems has a better quality control than most other software Users with access to the different source code not only reports problems but also pinpoint to the perfect cause for the organization The better control of the quality greatly reduces development The availability of the source code helps the service users to fix the errors and to fix the different problems faster and efficiently The ILS system have the trend to localize easily and can match to the exact requirements of a culture regardless of its economic size and status The following system is available through online community and the internet The software is easily accessible in windows, Linux or Mackintosh systems Disadvantages of ILS system Some disadvantages of the ILS system have been pointed out by the researcher. They are; As mentioned earlier the system is less user friendly as all the features are not available in the system The lack of training facilities to the staffs have rendered the following software useless and ineffective The ILS system needs some specialized skills and knowledge about the particular software Implementing and maintaining the ILS system involves a huge labor cost. ILS system is incompatible with other source software The documentation quality is variable ILS system comes with few advanced features Customization of ILS Systems The request to customize the ERP system he is very much essential for a library. The researcher has presented the rational system behind the implementation of the Ala system in library (Tejeda et al. 2014). The integrated library system is much like the library communities equivalent to an ERP. As mentioned earlier Dallas is large enterprise software that carries out the different functions what the business operations of the library. The case study has highlighted that a public library system was shifting to a new ILS system which combine the vendor supported and the customer system with the original home grown system of the library. The staff who are in charge of acquiring the books the movies and the periodicals where establishing a unique barcode for each of the different items (Bales et al. 2017). Under the old system the staff members had to barcode all copies of a single item like all copies of a single book with a sequential number of barcode. But while implementing the new s ystem the stops discovered that the acquisition model required the information for each item to be entered individually which was practically impossible. It was a huge task of the new business analyst to change the situation by customizing the new ILS software. In most of the cases it is favorable to avoid customized air systems as they are very large and integrated enterprise wide administrative software systems. It is better to use a full-scale system that can work for many years. But as the new business analyst it was the task to customize the system anyhow. Training the staff to use the system and know how to make use of the system and produce the most production through the business processing cycle was a daunting task. Customization brings profits in terms of the convenience of users but it has large problems when it comes to small scale business strategies. It is seen to be very expensive in the short term and often does not help to gain reasonable benefits in the future (Moore et al. 2016). Before the approval of the customization request of the library the researchers offer to work with the staff to identify and develop a cos t-effective product that would help in customizing the product. The following task was essential as because differing the system for customizing it was not in the policy of the ILS implementation. The researcher documented the business process and performed The Legacy system. This into LED interviewing the staff and observing the different processes that involved from the start to the competition of the projects (Fu 2013). The following steps were done as because the users process was very much essential to the research. Some of the research questions were, Is the new ILS system better or the old system better? How can the old system change with the implementation of the new system? What are the advantages and disadvantages of ILS system? The researcher also examined on how the process of implementation was currently being attempted. The researcher concentrated more on bar-coding the individual items as well as the multiple items which were termed as batch bar-coding. It was important to understand how the following tasks where performed by the ILS system (Singh 2013). The researcher also examined on whether any other libraries or organizations had similar issues while implementing the system in their software. The researchers resulted in identifying the means of performing the different Birds barcodes for the needs of the library (Day and Ou 2017). The research into the new INS has resulted in finding out the means of performing a batch barcode. It is one of the most difficult tasks for the business analyst to choose the right path. Email follow the identified batch bar-coding approach or he may adopt the new INS business for batch bar-coding and last but not the least customizing the alias to meet the requirements w as what in the mind of the business analyst (Singh 2017). After receiving the lighter library items the business analyst registered items into the highest system and established their barcodes. The model of acquisition of the Legacy system that the library followed was used to match the barcodes of all the copies of the same item (Gritten and Comer 2017). As mentioned earlier the new wireless system did not perform such an operation and applying a barcode was to be done individually (Albee and Chen 2014). Call the acquisition stuff was responsible for the following task and dance then analyze provided them with the required training so that they can use the accusations model of the new ILS system (Shadle and Davis 2016). The investigation carried out by the researchers the new ILS is supported batch bar-coding where attributed to the cataloging staff of the library. The library staff however failed to understand the following because of the uses of the acquisition model didnt have much access and never knew the capabilities of the module. No one of the library at the full view of the ILS system. This prompted the authorities to customize the following system to make it user friendly. Core Acknowledge Areas of Integrated Library System Libraries around the world have been using the e- learning process to interact with the contents easily. The integration of the new system in the library is essential to discuss about the technical infrastructure of the library. The seamless integration of the digital resources and services into the library is one of the key steps in describing the technological advancements which has the library to provide a better service to the users. A number of vendors who provide INS services working in collaboration with the vendors of the course management system. Such collaboration will help to create tools and building blocks for integrating the libraries resources into the new systems. Interactions between the learning environments Sun the library information systems are continuously in progress after the integration of this new systems in the library. Integrated library systems will help the vendors to create user friendly products and manage large information. Integration and Dis-Integration The librarian son the different it professionals engaged with the LMS vendors to create new solutions to access new knowledgemanagement and address different issues related to the same. The traditional if emphases on integrated systems are not taking a modular approach where products are interfaced and integrated with single enterprise systems. Recommendations The report has pointed out to a large number of problems that needs to be addressed. The researcher has provided some recommendations on the following research. Some of them are; As the success of the implementation program of ILS software system is not guaranteed the organization must not take a draft approach to implement the system The customizing program is a time consuming process, thus it has to be undertaken accordingly Necessary permissions must be taken to customize the system The customized system should be made user friendly to make sure that it meets the specifications of the library Conclusion The following example is one of the best to describe the typical system of operating a library system with the latest technologies. The research conducted by the researcher has exposed the problems that are faced by the new technologies. The library wanted a paradigm shift to the ILS system almost instantly which was a risk to the system of the library. The following system could have been implemented slowly and in phases. The new systems have a lot of shortcomings both in the real world and in the perceived world. A thorough analysis of the report will highlight the need for a slow, disciplined and scientific approach before the implementation and integration of the new system. References Albee, B. and Chen, H.L., 2014. Public library staffs perceived value and satisfaction of an open source library system.The Electronic Library,32(3), pp.390-402. Bales, A.B., Fox, R. and VanNevel, M.R., 2017. Managing Library Software Development: A Case Study in Developing an Inventory Management System for Off-Site Storage Using an Outside Contractor.Library Leadership Management,31(4). Day, A. and Ou, C., 2017. Determining organizational readiness for an ILS migrationA strategic approach.College Undergraduate Libraries,24(1), pp.103-116. Fu, P. and Fitzgerald, M., 2013. A comparative analysis of the effect of the integrated library system on staffing models in academic libraries.Information Technology and Libraries (Online),32(3), p.47. Fu, P., 2014. Supporting the next-generation ILS: the changing roles of systems librarians.Journal of Library Innovation,5(1), p.30. Gritten, T. and Comer, A., 2017. Venturing across the Borders: Collaborating on a New Discovery System between Academic and Public Libraries. Moore, M.D., Bradley, J.J., Crane, J.N., Kalkur, N., Mercer, T.C., Nees, T.S. and Van Vliet, E.M., Bibliotheca Rfid Library Systems Ag, 2016.In-library lending activation. U.S. Patent Application 15/384,585. Shadle, S. and Davis, S., 2016. Wrangling Cats: A Case Study of a Library Consortium Migration.The Serials Librarian,70(1-4), pp.116-120. Singh, V., 2013. Experiences of migrating to an open-source integrated library system.Information Technology and Libraries (Online),32(1), p.36. Singh, V., 2017. Open source integrated library systems migration: Librarians share the lessons learnt.Journal of Librarianship and Information Science, p.0961000617709059. Tejeda-Lorente, ., Porcel, C., Peis, E., Sanz, R. and Herrera-Viedma, E., 2014. A quality based recommender system to disseminate information in a university digital library.Information Sciences,261, pp.52-69. Yeh, S.T. and Walter, Z., 2016. Critical Success Factors for Integrated Library System Implementation in Academic Libraries: A Qualitative Study.Information Technology and Libraries (Online),35(3), p.27.